In the past, businesses often relied on all-in-one systems – big, heavy platforms designed to handle everything in one place. While they got the job done, they came with a major downside: if you wanted to change or improve one part of the system, you had to overhaul the whole thing. Imagine trying to replace just one module in an ERP system – nearly impossible without disrupting everything else.

Today, businesses are moving towards specialised, flexible apps that work together seamlessly. This approach comes with huge benefits:

- Pick What Works for You – Specialised tools let you choose exactly what you need for each job, without paying for extra features you’ll never use.

- Switch Easily – If one app doesn’t work anymore, you can replace just that app without touching the rest of your setup. It’s like swapping out a single tool in your toolkit instead of buying a whole new set.

- Less Risk, Less Stress – You can roll out changes step by step, so it’s easier to adapt without disrupting your entire workflow.

- Get the Best of the Best – You’re not locked into one provider. You can mix and match apps from different providers to create a setup that works perfectly for you.

- Grow as You Go – Add new tools or features as your business evolves, without having to start over. However, one big challenge remains: data migration.

Switching tools often means moving your data – files, records, and attachments – from one system to another, and this process is rarely straightforward. To make matters worse, some platforms intentionally create “stickiness” for commercial reasons, designing systems that make migration even harder. These barriers can leave businesses feeling trapped, even when they know better solutions are available.

Modern systems are giving businesses more flexibility, but data migration remains a key hurdle to unlocking their full potential. Staying stuck shouldn’t be the answer – businesses deserve tools that work for them, not against them.

What do you think? Are today’s tools helping businesses work smarter, or is the migration challenge still holding us back? 

Let’s start a conversation in the comments – I’d love to hear your thoughts!

large_lego.webp

medium_lego.webp

small_lego.webp

thumbnail_lego.webp

lego.webp

From monoliths to modular: why flexible apps are the future

Why Today’s Business Tools Are Better – But One Big Challenge Remains

Written by Mike