How to Manage Team Members
Learn how to invite, edit, and remove team members in Luca, including role assignment and activation workflows.
Xian Hui
19 March 2026
Quick answer
How do I manage team members in Luca?
Admins manage team members from the User Access section under Settings. You can invite new users by providing their name and email address. You can also edit or remove user accounts at any time. New users receive an activation email and have five days to activate their account.
Overview
Luca includes a User Access module that allows admins to control who has access to the platform. From this module, you can invite new team members, assign roles, update user details, and remove accounts.
All user management actions are performed from Settings > User Access.
How to invite a new team member
- Navigate to Settings > User Access.
- Select Add User.
- Enter the user's full name and email address.
The new user's status will show as Pending until they activate their account. The activation link expires after five days.
How to edit a team member
- Go to Settings > User Access.
- Find the team member in the list and select their name.
- Update any of the fields.
- Select Save.
Activation and account status
When a new user is invited, their account status is set to Pending. The user must activate their account by following the link in the activation email.
Frequently asked questions
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